What these terms cover: These terms apply to hiring of classrooms, meeting rooms, pool and changing facilities at Stoney Cove.

1. Venue Information

1.1 Venue Name & Location

• In all correspondence, advertising and media coverage, the venue shall be referred to as Stoney Cove
• Located at: Stoney Cove, Sapcote Road, Stoney Stanton, Leicestershire LE9 4DW

1.2 Pool Specifications

• Pool dimensions: 6 metres long × 4 metres wide
• Shallow end: 1.5 metres wide × 1.2 metres deep
• Deep end: 3.5 metres deep
• Access via changing room (direct from Dive Centre ground floor or via corridor to rear entrance)

1.3 Classroom Facilities

• Classroom 1: Up to 18 persons
• Classroom 2: 6 persons
• Classrooms 3 & 4 (combined): Up to 24 persons
• Meeting Room: 8 persons

1.4 Pool Capacity

• Pool training: 6-8 trainees in scuba equipment (including Instructor/Dive Master)
• Instructor training: Up to 14 persons

2. Booking & Hire Agreement

2.1 Who Can Book

• The person signing the application form is deemed the Hirer and must be aged 18 years or over
• Minimum user age: 10 years old
• Bookings on behalf of organisations must be made on the official application form

2.2 Types of Bookings

• One-off bookings: Can be made at short notice
• Series/block bookings: Applications must be made in writing on application form
• Series/block bookings: Normally not accepted for periods exceeding 6 months

2.3 Booking Confirmation

• A legally binding contract is formed when we send you written Booking Confirmation
• All bookings are subject to these Terms and Conditions

2.4 Transfer of Bookings

• Transfer of bookings or sub-bookings may only be allowed with written consent of the Manager

2.5 Defining “Hire Period”

• Hire Period = the time from when you gain access to the facility until you and all your equipment are completely clear
• Includes all equipment setting up and breaking down time

3. Scale of Charges & Payment

3.1 Current Pricing

• Classroom or Pool Hire (full day): £200
• Classroom or Pool Hire (half day): £125
• Classroom & Pool combined (full day): £400
• Hourly rate: £50 per hour
• For 10+ participants: Additional £15 charge
• Lunch: Can be arranged at additional cost (enquire for details)

3.2 Payment Terms

One-Off Bookings: Payment at the time of booking

Series/Block Bookings: Payment as agreed at the time of booking

3.3 Deposits

• Bookings with fees less than £50: Full payment due at time of booking
• All other bookings: 50% deposit due with application form; balance due 7 days before the event
• Payment methods: BACS transfer (via invoice) or card
• Deposits are non-refundable except as stated in Section 4

4. Cancellations by Us

4.1 Cancellation Notice

• We reserve the right to cancel any booking
• We will provide at least 14 days’ notice except in circumstances below
• All payments will be refunded unless we have offered alternative dates which you have accepted

4.2 Cancellation Without Notice

We reserve the right to cancel without prior notice and refund your hiring fee if:

1. The pool/classroom(s) are required for an unforeseen purpose on the date of your hiring
2. We deem the facilities unfit for use
3. Circumstances beyond our control render the facility unavailable

4.3 Unforeseen Circumstances

• If circumstances beyond our control prevent the facility being available, you are not entitled to compensation beyond refund of the hiring charge

5. Cancellations by You (The Hirer)

5.1 Cancellation Notice Required

• Cancellations must be made at least 48 hours before the start of the booking period
• Cancellations must be submitted in writing

5.2 Refund Policy

• If you cancel with at least 48 hours’ notice and we relet the facility: You forfeit deposit only
• If you cancel with at least 48 hours’ notice and we cannot relet the facility: You are liable for full payment
• If you cancel with less than 48 hours’ notice: You are liable for full payment
• A £10 administration fee applies to all cancellations

6. Late Finish Fees

6.1 Overrun Charges

• A late fee is payable for each hour or part of an hour you use the facility after the finishing time
• The hire is not deemed complete until you have cleared all equipment and left the premises
• Late fees are calculated up to the point you vacate the facility
• You are liable for any additional expenses incurred by us if your activity overruns the prearranged hire period

7. Use of Facilities

7.1 Permitted Use

• You must use the facility only for the purpose for which it was hired
• You may not use any other part of the Centre not specified in your Hire agreement

7.2 Restrictions on Equipment

• Any additional equipment (staging, lighting, etc.) may only be used if it does not require destructive fixing to the structure
• No fixings using glue, nails, tacks, screws or similar are permitted
• All electrical equipment must be fully PAT tested before use
• A maximum of 10 electrical sockets may be used simultaneously
• Multi-socket adapter plugs and extension blocks are permitted
• No gas cylinders or containers of noxious, corrosive, toxic, explosive or hazardous substances are permitted without express written permission (must be requested at least 14 days before hire)

7.3 Animals

• Live animals are not permitted without express written permission (must be requested at least 14 days before hire)
• Exception: Guide dogs for the blind are permitted at all times

7.4 Open Flames & Candles

• Candles or other lighted flames inside the facility are not permitted without express written permission (must be requested at least 14 days before hire)

7.5 Sales of Goods

• No sale of goods may take place during the event without express written permission (must be requested at least 14 days before hire)

8. Fire Safety & Emergency Procedures

8.1 Fire Exits & Alarms

• Fire alarm: Located in the changing area
• Fire exit: Immediately behind the shallow area of the pool, leading to exterior balcony
• Fire assembly point: The Green Cabin partway down the car park on the waterside
• All fire exits and access must remain completely unobstructed at all times
• All fire exit signs must remain prominent and visible
• Fire equipment must not be moved from its location unless being used

8.2 Emergency Procedures

• All persons using the pool must be responsible for their own emergency oxygen and first aid cover on the poolside
• In an emergency, the nominated person from your group must raise the alarm with Stoney Cove staff
• If appropriate, emergency services should be called

8.3 Occupancy Limits

• Occupancy limits are specified for each room/facility in your Hire agreement
• We have the right to inspect the facility and request removal of any persons exceeding these limits

9. Accessibility & Disability Provision

9.1 Wheelchair Access

• Wheelchair access is available at the venue

9.2 Wheelchair User Capacity

• A maximum of 5% of your booking total may be wheelchair users, for fire safety reasons
• If you require a greater number of wheelchair users to attend, you must submit a written request at least 14 days before the hire date
• We will use reasonable endeavours to accommodate increased numbers

9.3 Hearing Loop

• A hearing loop is not available at the venue

9.4 Individual Risk Assessments

• If any participant has a disability, we may require a separate risk assessment covering their specific needs

10. Parking

10.1 Parking Arrangements

• At busy times (usually weekends and bank holidays), parking is frequently oversubscribed
• Vehicles are normally parked in the outside car park
• At the time of booking, you must make arrangements if necessary for space to deliver any equipment
• All other participants must park vehicles as designated by our staff

10.2 Pre-Booked Parking Spaces

• Pre-booked parking spaces are available only to Diverlog registered divers who book a ticket and additional pre-booked parking
• See Section 3 of Terms & Conditions — Online Tickets & Registration Schemes for full details

11. Filming, Photography & Broadcasting

11.1 Still Photography

• Photographs for professional or commercial use and publication must not be taken without prior permission from the Manager
• No photographs for any use or purpose may be taken without permission of participants
• For minors, written consent of a parent or guardian is required
• Photographs or filming in the facility changing area is expressly forbidden at all times

11.2 Recording & Broadcasting

• No recording of sound or video for commercial reasons is permitted without express written consent
• Note: This does not prohibit filming by a professional paid by you to film your event in the normal course of their business
• No broadcasting of any kind (radio, television, internet streaming) is permitted without express written consent
• Textual updates including blogging are not prohibited

11.3 Commercial Use

• The use of still or moving images of any part of Stoney Cove for commercial purposes requires specific written permission

12. Your Liability for Loss, Damage & Injury

12.1 Your Responsibility

• You are liable and accept full responsibility for:
  
  • Injury to any person
  • Loss or removal of any equipment, furniture or fittings
  • Cost of repair to any damage to the facilities (fair wear and tear excepted)
  • All loss or damage caused by any act or omission of the Hirer, Hirer’s employees, agents, or activity participants

12.2 Damage Assessment

• We will determine the sum to be paid for making good any damage and for any financial loss suffered due to the facility being unavailable as a result of damage
• You are liable for all such costs

13. Staff & Supervision

13.1 Staff Requirements

• Staff employed by us are on general duties only
• You must provide, at your own expense, any additional staff required for your activity
• Such staff must be qualified to recognised standards as determined by relevant governing bodies and training agencies
• We may request as a condition of hire (for example): a person on the pool side, a lifeguard, a first aider, or other qualified personnel

14. Health & Safety Compliance

14.1 Legal Requirements

• You must comply with all relevant Health & Safety legislation, including the Diving at Work Regulations 1997
• You acknowledge receipt and understanding of the Emergency and Normal Operating Procedures for the facilities
• You must notify all your employees and other relevant persons (sub-contractors, etc.) of these procedures

14.2 Pool-Specific Requirements

• If hiring the pool, you must fully comply with all Pool Safety Operating Procedures (see separate section)
• You must comply with all occupancy limits specified for each area

15. Conduct & Behaviour

15.1 General Conduct

• You must refrain from any conduct which is unseemly, unsporting, or which might cause annoyance, nuisance or damage to other users
• You must comply with the law of the land
• You must ensure all participants conduct themselves appropriately

15.2 No Smoking Policy

• You must ensure Stoney Cove’s No Smoking Policy is adhered to

15.3 Prohibited Items

• Without Manager’s permission, you may not bring into the facility:
  
  • Food or drink
  • Dangerous or obnoxious objects
  • Glassware or articles that are inflammable, explosive, dangerous, noxious or offensive

15.4 Prohibited Activities

• You may not: Sell or supply goods to other users
• You may not: Display, distribute, affix or post any bill, placard or notice
• You may not: Advertise or publicly announce any event without Company approval

15.5 Subletting Prohibited

• You must not sub-let any part of the facilities

16. Access & Safety

16.1 Company Right of Entry

• We reserve the reasonable right of entry to any facilities by our staff or duly authorised persons at any time

16.2 Entrances & Exits

• You must not close, block or obstruct any internal or external entrance, exit or passageway
• This includes gangways in activity areas
• All corridors, passages, entrances and exits must be kept clear and ready for use in an emergency

16.3 Disorderly Persons

• We reserve the right to require you to refuse admission to, or remove from the facilities, any disorderly person or any article which is or may be a source of damage or danger

17. Insurance Requirements

17.1 Company Insurance

• Our insurance must not be invalidated by your actions
• Details of our insurance can be obtained from our Accounts Manager
• If our insurance is invalidated due to your act, default or omission, you will indemnify us for any loss or damage arising

17.2 Your Insurance

• You may be required to provide evidence of appropriate public liability and indemnity insurance
• You must not permit anything which, in our opinion, is not covered by your policy or which will cause increased premiums without our written consent
• Additional fees may be charged and conditions imposed if required by our insurers

17.3 Joint Names Coverage

• If required by us, you must effect public liability and indemnity insurance in the joint names of the Company and yourself
• Coverage amount will be prescribed by us
• Evidence of cover must be provided to us before the hire date

17.4 Indemnity for Third-Party Claims

• You will indemnify us against any claim for damages, cost or expenses made against us for:
  
  • Death or personal injury
  • Loss of or damage to property
  • However caused, occurring during or as a consequence of your hire

18. Breach of Terms

18.1 If You Breach These Conditions

• Our Duty Manager or authorised representative will give you notice of which conditions have been breached
• We may suspend or cancel the hire until you have proven to us that:
  
  • All conditions are adhered to
  • You have taken action to ensure no further breach occurs
• We will not be liable to refund any proportion of the hiring fee
• We will not be liable for compensation to you or any third party
• Such cancellation is without prejudice to any claim we may have against you